Daie YADIM is a section in YADIM, the acronym for Islamic Da'wah Foundation, that manages all daies all over Malaysia. Daie or Da'i is generally someone who engages in da'wah, the act of inviting people to Islam. Daie YADIM is divided into a few divisions: Daie Komuniti, Daie Orang Asli, Daie Sabah, and Daie Sarawak. Each division provides relevant classes under their appointed areas, and therefore, all appointed daies will have to report their attendance and activities to their supervisor every day.
Without any system for the daies to report to work, YADIM's management was left with no information on all the daies' activities, let alone knowing what happens on-site when daies are assigned. On top, the leave system was also absent, and all daies needed to fill up the leave form and get an actual signature from the management to approve their leaves. Having the manual system for attendance and leave made daies management all over the place and ineffective, much to the dismay of the management.
Daie YADIM turned to TimeTec for the solutions.
TimeTec TA puts Daies in charge of their attendance!
All daies must use the TimeTec TA app on their smartphone, equipped with a GPS clocking function to report attendance and activities to the main office. All daies need to do is tap on the phone to record attendance, and the main office can access the data right away in real-time.
Now, the management can monitor all the attendance records and daies specific locations through the data received from GPS clocking, as TimeTec TA immediately uploads all data to the server.
Daies can also snap photos of the activities and attach them with the attendance data for more details for the head office.
TimeTec TA App also details the attendance overview of each daie for their viewing and self-assessment.
The main office can get all the attendance records from their staff properly through Electronic Time Card report, and they will have all the accurate attendance data ready for processing at the end of the month.
TimeTec Leave makes leave management handy!
Using TimeTec Leave, Daie YADIM can preset all leave data, applications and approvals to match the organization's leave policy, and the admin can access the settings for any modifications if required.
Once the settings are done, all daies can apply their leaves and get approvals from their superiors directly using TimeTec Leave app on the smartphone.
There will be no errors in leave entitlement, balance or accruals for each staff because everything will follow the settings done by the admin.
With any approvals given, the system will balance the leave automatically for both employees and employers to see.
Some simple changes in operation make a big difference in Daie YADIM's workforce management.
With the TimeTec system, staff data is made available to the head office every day and management is always informed about the workforce. And the seamless leave management system makes both parties pleased with the honesty and transparency.
If your organization is still not equipped with practical attendance or leave systems, TimeTec might have the solution for you. Connect with Mr. Tengku Sulaiman at sulaiman@timeteccloud.com to know more about how we could assist.
Sage Promaster Sdn Bhd was established in 2011 by a team of engineers and scientists who aspired to change Malaysia's unsustainable scheduled waste management practices and landscape. In this pursuit, the company's founders had engaged the School of Chemical Engineering, the Faculty of Engineering, University of Malaya, to undertake a Research & Development program jointly. The R&D was to characterize and validate the potentials of many types of scheduled waste generated in Malaysia that could recover its latent energy by manufacturing an alternate (green) fuel to replace COAL – a greenhouse gas-emitting fossil fuel.
Sage Promaster strives to meet the Environmental, Sustainable and Governance (ESG) criteria as an ongoing business entity, and it too is a pioneering Social Enterprise in Malaysia. A Social Enterprise is "A business entity that is registered under any written law in Malaysia that proactively creates positive social or environmental impact in a way that is financially sustainable." Malaysian Global Innovation & Creativity Centre.
Sage Promaster continues to research and innovate its technologies, processes, and end product attributes for economic, social, and environmental benefits, industrial relevance, business continuity and support Malaysia's carbon-neutral goals. They currently have two branches, including a factory in Malacca and a Headquarters in Mont Kiara, Kuala Lumpur.
Previously, Sage Promaster had a problem monitoring production workers in Malacca, and the attendance data wasn't syncing well with their current payroll. So they need a quick solution yet sustainable to fix their teething problems in workforce management.
Therefore, Sage Promaster selected TimeTec TA and TimeTec Payroll to solve the problems and give them more investment value.
Three significant areas that TimeTec TA solve:
HR/managers can now track staff attendance easily through the mobile app and calculate the staff OT and tardiness from the system right away, regardless of the work locations.
HR/managers can access the analysis of attendance data for greater insight into their workforce anytime, from anywhere.
TimeTec TA provides real-time and centralized attendance data for seamless payroll preparation.
Three significant areas that TimeTec Payroll solve
TimeTec Payroll provides direct integration and automation, providing convenience beyond expectation.
TimeTec TA pushes the attendance data to the TimeTec Payroll every month, complete with automatic calculation.
TimeTec Payroll sends payslips by email to all employees, to the delight of the HR department.
There are immense benefits and advantages that the TimeTec system provides to Sage Promaster for them to manage their workforce efficiently.
If you have similar problems that need fixing, our team is ever ready to serve you. Contact Mr. Jia Jun at jiajun@timeteccloud.com for a FREE demo session about TimeTec solutions.
MediScreen Sdn Bhd is a company that manages the MAKSAK Medic Care Scheme in collaboration with MAKSAK (Malaysian Government Welfare and Sports Council). It has been in this field for over 28 years; MediScreen has become the first company to operate such a medical scheme for government servants. The MAKSAK Medic Care Scheme was officially launched on 30 October 2004 to provide 24-hour and comprehensive coverage, including hospital, medical and surgical facilities for the civil servants. With this cooperation, the MAKSAK Medic Care Scheme has expanded nationwide, receiving encouraging responses from government employees around the country.
For MediScreen to ensure quality services for all its members, they need to improve the standard of the workforce. They are still struggling with patchy attendance data, as they still practice manual recording of the attendance data. With the Covid-19 situation hitting the shores, the company now has to manage four working situations: in the office, out of the office, on-site, and work from home. Besides, the company hasn't invested in employee profiling, and all the information is still in hardcopy, making it hard for HR to manage the workforce properly. Thus, having no sound system to managing a growing workforce is no longer an option for MediScreen.
Mediscreen chooses TimeTec TA as a cloud-based system for their workforce.
How TimeTec TA resolves the issues:
MediScreen can still integrate their current FingerTec devices at their premises with the TimeTec TA to collect the attendance data for those who work from the office in real-time, a tremendous cost-saving measure made by the management.
The GPS clocking feature available on the TimeTec TA App makes it easy for the users who work out of the office to record their attendance data. The data pushed to the office is loaded with GPS data and recording time in real-time.
Attendance data from TimeTec TA is always available in real-time. Such convenient for the supervisor or the management to take a closer look at employees' office hours activities without any intrusion.
The HR can store all staff information in TimeTec Profile, easily accessible, powerfully connected and definitely paperless.
In short, the shift to TimeTec TA has provided MediScreen with practical methods to handle the ongoing matters and more. So not only that the management is happy with the results, the employees are also pleased with the convenience that comes along.
TimeTec TA has made it easy and seamless for MediScreen, and it might do the same for your company. If you have similar requirements that require a closer look at TimeTec TA, contact Mr. Wan Amirul Muim at wanamirul@timeteccloud.com for a FREE demo session.
TNB Repair And Maintenance Sdn.Bhd. (TNB REMACO) was established in 1995 and is a wholly-owned subsidiary of Tenaga Nasional Berhad (TNB). TNB REMACO is a specialist in operation & maintenance (O&M), overhaul, and repair & maintenance (R&M) of energy-related industry, emphasizing on power plants such as gas, steam and hydro turbines, boiler, generator and many more.
The company's technical experience and competencies cover all the product lines of the world's leading names in power plants and ancillary equipment. In addition, TNB REMACO's solutions and services cover installation and equipment of all sizes, types, and makes, ranging from small and straightforward to massive installations within and outside Malaysia.
TNB REMACO has made inroads into the international arena, and its growth has already gained a foothold in the overseas market, including power plants in Saudi Arabia, Pakistan and Kuwait.
In 2022, TNB REMACO is looking to strengthen its workforce management using the latest technology available.
They focus on three areas: attendance, leave management, and claim.
On attendance, the company had a problem managing the attendance and the overtime of those who work onsite. Not only that the manual way is tedious for HR to handle, but the Google Form they implemented also did not function well, and it became hard for the supervisors to monitor the whereabouts of the staff onsite.
On leave management, the physical forms are all over the place, making it difficult to trace the previously applied leaves. In addition, some of the manual forms are missing, causing dissatisfaction in staff when HR did not manage their leave applications properly, let alone the balance.
On claim management, the issues are the same with the manual method. Some claims went missing to the dismay of the staff.
Therefore, TNB REMACO decided to shift the manual system to automated systems with TimeTec Triple Solutions, TimeTec TA for Attendance, TimeTec Leave for Leave Management, and TimeTec Claim for Claim Management.
TimeTec is the trusted brand in workforce management cloud-based solutions. Its solutions centralize all data, and they are accessible by the admin from any browser worldwide, making monitoring and reporting more manageable than ever before.
Through TimeTec TA, the staff clock in and out using the app, and the HR and managers can easily access the staff attendance and calculate their staff OT from the system. In addition, the onsite staff can report their duty effectively from each location. The responsibility to report attendance now is solely on the staff's shoulders because the management has provided an effective tool.
The staff also are provided with TimeTec Leave mobile app, which makes it convenient for them to apply for leave through their smartphone. The superiors approve the applications through the app as well, and once the approvals are given, the leave balance is updated instantly. In addition, TimeTec Leave has eliminated the need for forms, and it automates company leave policies such as service accruals, prorated leave and other rules. Each leave application detail was recorded and easily retrieved in TimeTec Leave for years.
And another solution that TNB REMACO subscribes to is the latest, TimeTec Claim. Now, staff can apply for claims via the app. The staff only needs to fill up the claim details and present the proofs required before submitting the claim at their convenience. In addition, with TimeTec Claim, the staff is clear about the company's claim policies, as the company can automate the policy efficiently into the system. The claim application's progress is also transparent in the app, and the staff can view the claim history in their app.
Now that TNB REMACO has shifted to cloud solutions for attendance, leave and claim, HR can focus on other areas of human resource improvement rather than the mundane workforce management.
TimeTec offers various solutions for Workforce Management, and a company can implement one solution at a time or follow TNB REMACO and implement three at one go for better management. Contact our sales at info@timeteccloud.com or call 03-80709933 for more information on what's available and how to make it better for you.
The Tampin District and Land Office is the district administration centre under the Negeri Sembilan Government. The office's role is to administer and control development, social formation, and property management throughout the Tampin District through its three divisions; Management Services, Development, and Land Management.
With the growing staff, the office looked for a better system to manage its workforce post-pandemic. For example, even though they used face recognition biometrics as an attendance tool, their device is not equipped with a body temperature sensor to trace feverish employees. Therefore, the management deems that it is time to change to a safer system to curb the spread of the virus right at the entry points. In addition, the office is also looking for a system to trace their mobile employees who work on-site or attend outside assignments. The fixed biometrics system cannot provide them with the attendance data of those who work outside of the office, and therefore, the attendance data is not complete with a chunk of their employees missing. Another new feature sought-after in the new system is integrating attendance data with the payroll software for a more systematic payroll preparation every month. Plus, the current overtime application is not systematic, resulting in hiccups in operation.
To ensure that all employees' body temperatures are scanned before accessing the office, the Tampin District and Land Office install the latest Face ID 5 TD. Now, the employees only have to verify their faces at the machine, and the temperature data be available in the software in real-time. Additionally, employees who work outside the office or from home have to use TimeTec TA App on their smartphones to clock attendance, either using the GPS feature on the App or beacon, and the system will centralize all the attendance data for easy viewing.
TimeTec TA is a cloud-based attendance system that records and processes data in real-time for easy monitoring and processing. All admin officers can access the software via any browser to check on any information. In addition, with TimeTec TA, staff can apply for overtime through their smartphones, and the supervisor can approve through the same channel. TimeTec TA also fulfils the requirement to integrate the attendance data with payroll software seamlessly.
The practicality of TimeTec TA has helped the Tampin District and Land Office to manage its workforce effectively. No more scattered data and lack of tools for workforce management with TimeTec TA.
Have you taken care of your office's attendance well post-pandemic?
Covid-19 has produced new norms, and it has evolved time attendance like never before and accelerated the trend of attendance clocking towards cloud and App-based systems. Hence, we must stay ahead with our updates on TimeTec Attendance to keep up with this rising trend. With the year 2021 coming to an end, here is the summary of past updates that TimeTec Attendance has implemented.
New features are essential for this dynamic environment; TimeTec has introduced numerous features like Working Location, an option to create Working Locations (e.g. HQ, On-Site, Work from Home, etc.) to pair with clocking methods/ devices. This feature enables accurate data flow for reports. However, it does not stop there; TimeTec adds further enhancements and pairs it with a map and pointers marking all users’ actual clocking locations.
With everyone slowly adjusting to the new norm, we foresee outstation travel to revert as usual. Hence, TimeTec introduces this new feature, Outstation Travel Request Approval. This approval request aims to track and store staff travel records for administrative, health or safety purposes. In addition, enhancement was added where the admin could click on the suitcase icon to view the outstation travel details under roster, showing a list of employees in this category.
Outstation Travel Request Approval
Data is a crucial asset for a company; hence, we strive to improve our data flow and completeness. Various reports are added and optimized; there are Labour Forecast Report, User Approval Method Report, Work Location Report, Weekly Staff Duty Roster Repor, Monthly Staff Duty Roster Report and many more. If we were to scope it down, TimeTec has brought down the processing time of 100,000 Month By Month Report from 8.68 minutes to 2.21 minutes. Minor adjustments are also worth mentioning, as these would contribute to the ultimate goal of data completeness. It ranges from user count on Work Location Report, updated work rate calculation formula on Day by Day Analysis Report, the list goes on.
Convenience is the building block of TimeTec Attendance. Several updates directly address this manner. The menu in TimeTec TA Web has been relocated to help admins navigate the system better. NFC clocking has been made available for iOS users, presenting more clocking options for iOS users. In addition, the home admin dashboard has been updated, splitting the ‘No Clocking’ into two new segments, ‘Shift Hasn't Started’ and ‘Absent’.
Split ‘No Clocking’ category into ‘Absent’ & ‘Shift Hasn't Started’
Ultimately, TimeTec has constructed TimeTec Office, where human resource management systems are merged into one Super App to support a greater ecosystem. The Super App includes Time Attendance, Leave, Claim and Access. TimeTec has always focused on elevating user experiences to put us on the right track to achieve ‘TimeTec One’, ‘Where all TimeTec System Combined’.
This content only summarises new features in 2021; for a complete list of new features, please visit TimeTec TA Features. TimeTec will continue to serve our users better and uplift our service to the next level for the years to come. Like always, TimeTec pledges to deliver solutions that fulfil the demands of tomorrow.
From 4th to 6th November 2021, FingerTec's partner in Hong Kong, Founder Global Tech, took part in the 2021 International Property Management & Procurement Expo, held at the Hong Kong Convention & Exhibition Centre.
The International Property Management & Procurement Expo has long served as a platform to feature the latest services and products offerings from property management industry players in Hong Kong, mainland China, and Asia. It has also become an important event for the players to foster business relationships over the years. This year, the expo featured new and innovative technologies that include the Internet of Things (IoT), cloud computing, big data and artificial intelligence (AI) to address the demand for enhanced service quality and experience, the rapid development of the economy, and the real estate market that demands a better living and working environment.
The expo received a great response despite the Covid-19 situation, and it gathered diverse international companies and suppliers of property management.
Highlighting biometrics technology with cloud solutions, Founder Global Tech showcased the latest FingerTec devices, Face ID 5 series, which offers multiple biometric verification methods; and how it links seamlessly to TimeTec TA, the cloud-time and attendance; providing buyers with the latest contactless technologies, sought-after during this Covid episode and beyond. In addition, Founder Global Tech also focused on TimeTec Patrol, the cloud system for guard patrol that records details of guard movements during patrol rounds and is an excellent tool for guards to communicate with the supervisor in case of emergency or reporting of incidents. Having real-time occurrences recorded is a plus point for TimeTec Patrol, mainly when serving property management.
Founder Global Tech, an associated company of the reputed Founder Group in China, was established in Hong Kong in 2004. Supported by its core technology, Founder Global Tech has developed a comprehensive range of information technology products and services: professional publishing, digital rights management, digital scanning, electronic library, biometric products, catering to customers' needs in the Asia-Pacific region.
If you are interested in FingerTec devices or TimeTec solution, contact our partner, Founder Global Tech, at (852) 3188 2421 or contact Mr. Dave Cheng at dave.cheng@foundergt.com.hk.
