Digitalisation has forced various institutions and companies to switch to better systems, away from the cumbersome manual approach. The importance of data fluidity in today's operation is so apparent that many organisations couldn't afford to defer investment for the latest systems because the absence of recent data costs organisations even more than investing in practical systems.
For the Malaysian Institute of Translation and Books, when the fingerprint machines at their office ceased to provide them with the efficiency they expected, they decided to change their whole attendance system to cloud-based digital attendance for a seamless operation.
The institute, acronym as ITBM (Institut Terjemahan & Buku Malaysia), was established almost 30 years ago in 1993 to elevate the translation industry in Malaysia. The institute deals with translation, interpretation, and knowledge transfer at all national and international levels. The institute is also tasked with enhancing and increasing the publication of works of local writers to boost the national publishing industry. In addition, they also provide a professional development centre promoting the method, technique and art of translation, interpreting and information exchange in various languages, and a human resource development centre training and enhancing the skills of translators, editors, interpreters and other language professionals to fulfil the country's needs at national and international levels, among other services.
Dealing with translation talents who often have to visit customers' sites instead of only staying in the office makes ITBM require a system to show them the overall view of staff availability and activities for better employee management. With the switch to a better biometric recognition device coupled with cloud-based attendance TimeTec TA, ITBM is now receiving real-time data of all their employees' attendance at all times. In addition, human resources and managers can monitor their staff's attendance easily via their own mobile apps, giving them up to the minute updates all day long. Besides, the on-site staff can report their duty effectively from each of their locations using the same method. The use of TimeTec TA has provided ITBM transparency about their staffs' whereabouts beyond expectation.
On top of the cloud-based attendance, ITBM also subscribes to TimeTec cloud-based leave system, TimeTec Leave, for more efficient staff leave management. Through TimeTec Leave, the staff can apply for various leaves and obtain approval from their superiors through the TimeTec Leave mobile. Similarly, human resources can easily automate company leave policies such as service accruals, prorated leave, and other rules in the software for uniform and more professional handling of staff's leave. Furthermore, TimeTec Leave records each leave application details for easier reference, and each transaction is updated and reflected in each staff's leave balance and entitlement. In addition, now HR will have a seamless linking of the leave system to the payroll system to reduce the end-of-month workload.
All in all, ITBM has successfully digitalised its attendance and leave systems, complete with the convenience of apps with TimeTec.
If your company is looking to digitalise your attendance and leave systems like ITBM, Ms. Yasmin can assist you in the process in no time at all. Contact yasmin@timeteccloud.com for a free consultation.
P&A Smart Solution Sdn Bhd is a finance and accounting firm established 23 years ago with a clear vision of achieving excellence. Starting with one established client, Standard Chartered Bank in Wangsa Maju, the company has grown with a string of clients who they supported through many credit recovery challenges for over two decades. Headquartered at Wisma P&A in Brickfields, Kuala Lumpur, the company has expanded from four to 320 staff and counting.
As the company progresses, HR is now ready to explore digitalization to streamline workforce management and achieve efficiency in operation.
Previously, the company used biometrics door access devices for two purposes, access control and door attendance. While the verification of biometrics devices is second to none, its data collection is another matter. HR found it tedious when they had to use USB to collect data every day, and recently, work-from-home (WFH) had posed a new challenge to HR in tracking attendance. They had explored Google form to manage the WFH, but they found many costly loopholes they couldn't afford.
By switching to FingerTec biometrics and TimeTec TA, P&A Smart Solutions managers can easily track their staff attendance and accurately calculate their staff mileage claim using the distance calculator feature. In addition, staff who WFH can report their duty through the mobile app, and those at the site can report their work effectively from each location complete with GPS data. Not only that the TimeTec TA offers convenience to the staff, but it also provides a perfect tool for the management to obtain accurate data in real-time for monitoring to achieve better operation.
P&A Smart Solution also explores cloud-based leave management with TimeTec Leave to abolish the ineffective manual form they had used for years. With TimeTec Leave, staff can now apply for leave through a mobile app, and managers can do approval the same way. Leave data becomes transparent to everybody, and it increases staff's satisfaction and engagement to another level. Every time a staff's leave application is approved, the system calculates the leave balance instantly and updates the app. TimeTec Leave also automates the whole process and eliminates the key-in process to payroll once and for all. Now with TimeTec Leave, it is easier for HR to automate company leave policies such as service accruals, prorated leave and other rules besides having the past years' data intact in the system at all times.
The switch to the TimeTec system has provided P&A Smart Solution with a modern and practical way of managing its growing workforce to prepare for a more data-driven future to come.
If you wish to digitalize your workforce management as P&A Smart Solution does, our team is ready to provide you with a FREE consultation today.
