Tampin District and Land Office Deploys TimeTec TA for A Better Attendance System

December 28, 2021 TimeTec 0 Comments


The Tampin District and Land Office is the district administration centre under the Negeri Sembilan Government. The office's role is to administer and control development, social formation, and property management throughout the Tampin District through its three divisions; Management Services, Development, and Land Management.

With the growing staff, the office looked for a better system to manage its workforce post-pandemic. For example, even though they used face recognition biometrics as an attendance tool, their device is not equipped with a body temperature sensor to trace feverish employees. Therefore, the management deems that it is time to change to a safer system to curb the spread of the virus right at the entry points. In addition, the office is also looking for a system to trace their mobile employees who work on-site or attend outside assignments. The fixed biometrics system cannot provide them with the attendance data of those who work outside of the office, and therefore, the attendance data is not complete with a chunk of their employees missing. Another new feature sought-after in the new system is integrating attendance data with the payroll software for a more systematic payroll preparation every month. Plus, the current overtime application is not systematic, resulting in hiccups in operation.
To ensure that all employees' body temperatures are scanned before accessing the office, the Tampin District and Land Office install the latest Face ID 5 TD.  Now, the employees only have to verify their faces at the machine, and the temperature data be available in the software in real-time. Additionally, employees who work outside the office or from home have to use TimeTec TA App on their smartphones to clock attendance, either using the GPS feature on the App or beacon, and the system will centralize all the attendance data for easy viewing.

TimeTec TA is a cloud-based attendance system that records and processes data in real-time for easy monitoring and processing. All admin officers can access the software via any browser to check on any information. In addition, with TimeTec TA, staff can apply for overtime through their smartphones, and the supervisor can approve through the same channel. TimeTec TA also fulfils the requirement to integrate the attendance data with payroll software seamlessly.

The practicality of TimeTec TA has helped the Tampin District and Land Office to manage its workforce effectively. No more scattered data and lack of tools for workforce management with TimeTec TA.

Have you taken care of your office's attendance well post-pandemic?
Contact us at 03-80709933 or info@timeteccloud.com for a consultation.

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TimeTec Attendance: Summary of New Features (2021)

December 28, 2021 TimeTec 0 Comments


Covid-19 has produced new norms, and it has evolved time attendance like never before and accelerated the trend of attendance clocking towards cloud and App-based systems. Hence, we must stay ahead with our updates on TimeTec Attendance to keep up with this rising trend. With the year 2021 coming to an end, here is the summary of past updates that TimeTec Attendance has implemented.

New features are essential for this dynamic environment; TimeTec has introduced numerous features like Working Location, an option to create Working Locations (e.g. HQ, On-Site, Work from Home, etc.) to pair with clocking methods/ devices. This feature enables accurate data flow for reports. However, it does not stop there; TimeTec adds further enhancements and pairs it with a map and pointers marking all users’ actual clocking locations.
 
Work Location Map View
 
With everyone slowly adjusting to the new norm, we foresee outstation travel to revert as usual. Hence, TimeTec introduces this new feature, Outstation Travel Request Approval. This approval request aims to track and store staff travel records for administrative, health or safety purposes. In addition, enhancement was added where the admin could click on the suitcase icon to view the outstation travel details under roster, showing a list of employees in this category. 

 
 
 
 
 
 
Outstation Travel Request Approval
 

 
 
 
 
 
 
 
 
 
 
 
 
Data is a crucial asset for a company; hence, we strive to improve our data flow and completeness. Various reports are added and optimized; there are Labour Forecast Report, User Approval Method Report, Work Location Report, Weekly Staff Duty Roster Repor, Monthly Staff Duty Roster Report and many more. If we were to scope it down, TimeTec has brought down the processing time of 100,000 Month By Month Report from 8.68 minutes to 2.21 minutes. Minor adjustments are also worth mentioning, as these would contribute to the ultimate goal of data completeness. It ranges from user count on Work Location Report, updated work rate calculation formula on Day by Day Analysis Report, the list goes on.

Convenience is the building block of TimeTec Attendance. Several updates directly address this manner. The menu in TimeTec TA Web has been relocated to help admins navigate the system better. NFC clocking has been made available for iOS users, presenting more clocking options for iOS users. In addition, the home admin dashboard has been updated, splitting the ‘No Clocking’ into two new segments, ‘Shift Hasn't Started’ and ‘Absent’.
 
Split ‘No Clocking’ category into ‘Absent’ & ‘Shift Hasn't Started’
 

Ultimately, TimeTec has constructed TimeTec Office, where human resource management systems are merged into one Super App to support a greater ecosystem. The Super App includes Time Attendance, Leave, Claim and Access. TimeTec has always focused on elevating user experiences to put us on the right track to achieve ‘TimeTec One’, ‘Where all TimeTec System Combined’.

This content only summarises new features in 2021; for a complete list of new features, please visit TimeTec TA Features. TimeTec will continue to serve our users better and uplift our service to the next level for the years to come. Like always, TimeTec pledges to deliver solutions that fulfil the demands of tomorrow.

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TimeTec Leave: Summary of New Features (2021)

December 28, 2021 TimeTec 0 Comments

 
 
Leave Type Restriction
Digitizing your company’s leave management is a necessary process to transform the HR department into an efficient team, migrating from administrative to managing employees, the actual intended role for HR. Several features are introduced to aid this transformation; we have compulsory cc email and batch updates that allow admins to set specific recipients as the default compulsory cc recipients for every leave application. On top of that, TimeTec has enhanced the leave restriction by adding a new setting, Leave Type Restriction. This setting will restrict employees from applying for a particular leave type before fully utilizing another leave type along with minor features like the added Lunar, Hijri, and Persian calendar options, enhancement on the display of the company logo on all the system reports and many more. 



Leave Reminder Email
 

A reminder is a critical feature that has been constantly improved over the year. Each reminder serves a different purpose. This feature creates well-rounded notifications that keep the admins, the employees and the approvers updated on the whereabouts of everyone. There is a new option for users to receive reminder notifications on the App for the upcoming leave and holiday. Right now, users can send reminders via email and Mobile App notifications, where previously, only email was available. Moreover, some reminders cater to specific user roles like Import Holiday Reminder for admins, a reminder to input holiday dates for the upcoming year in advance. Approvers have also got a new reminder on the Pending Leave Application.
 
 
 
Start From Notice Date
 

Prorated leave and balance have also received significant improvements. For prorated leave calculator, ‘Estimated Last Working Day’ can now cater for partial days, providing greater precision down to the exact hours and minutes. Notice period has never been precise; it can now be defined in a day rather than just a week or a month. Option for “Start from Notice Date” is also available, making the notice date more flexible and accurate. Prorated balance has also been separated from leave balance under User Leave Settings, Leave Application and report.

Meanwhile, the carry-over balance within User Leave Settings and Leave Policy has added the ‘Apply And Use Leave Before’ option. When the system enables it, users must apply for leave and use the leave before the expiry date. Furthermore, since ‘Carry Over Balance’ can have additional restrictions, TimeTec has also enhanced the edit function for leave balances by separating balance and carry over balance. That way, it will be more precise when admins have to change the leave balances.

This content only summarises new features in 2021; for a complete list of new features, please visit TimeTec Leave Features. TimeTec will continue to serve our users better and uplift our service to the next level for the years to come. Like always, TimeTec pledges to deliver solutions that fulfil the demands of tomorrow.

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iNeighbour: Summary of New Features (2021)

December 27, 2021 TimeTec 0 Comments


Your Lifestyle, Powered By Our Life's Work. iNeighbour has always been upholding this tagline; we pride ourselves on the quality of our work. Over the past few years, iNeighbour has grown tremendously, from a simple App into a fully integrated smart community ecosystem. Up to now, numerous enhancements and improvements have been added to ensure the best user experience possible.

Here are some notable features that have been implemented in 2021
 

 
 
Multiple Visitors Invitation 
Visitor Management System has always been one of the core, no surprise that it has been receiving constant care, as this assures that our system stays robust. Upgrades include new features like visitor passes, visitor activities, multiple invitations, multiple in-out invitations and more. At first glance, all these upgrades may seem independent, but these are part and parcel in constructing a smooth people flow.
 
 
 
 
 
 

 
 
 
Invoices for ‘Add Attachment’
iNeighbour holistically caters for property management. That being said, the property accounting system is compulsory. E-billing has gone through numerous add-ons extending from invoice paid amount added to adding attachment as supporting documents. All these are aimed at providing a comprehensive property accounting system. 
 
 
 
 
 
 

 
Admins can select which units to send the announcements
Moreover, features like Notifications have undergone a necessary overhaul, including the search function, toggle for the email update, announcement blasting to selected units and many more. As for Feedback/Inquiry, there are notable upgrades like the option to reopen a case and notifications that prompt users whenever there is progression. 

 
 
 

 
 
 Facility Booking (Booking in Pax)
Facility Booking has never been easier, and now admins are given access to cancel bookings, especially during unforeseen maintenance. On top of that, users can book the number of people (pax) in facility booking without repeating the booking. Meanwhile, E-Forms got a different twist; instead of catering to residents only, now E-Forms has the option to create digital forms for management admin and committee members.

 
 
 
 
 
New Splash Screen
To bring users a whole new experience, iNeighbour has added two new modules and a new look. Airbnb Module will be directly serving units that are under the service of Airbnb, and admins can customize settings such as the limited number of QR codes per unit and the availability of the type of QR codes. In the meantime, the Contractor Module focuses on drafting a detailed contractor registration, adding a twist of smoother transition compared to only using Invite Visitors; the current flow will be more proper by involving admins in the process. If you have not noticed yet, iNeighbour has a new look for our splash screen, admin home page, and settings. We are presenting a fresh look for easier navigation and greater user-friendliness.
 
 
 
This content only acts as a summary for new features in 2021; for a complete list of new features, please visit iNeighbour Features. For the years to come, iNeighbour will continue to serve our community better and uplift our service to the next level. Like always, we aim to transform you into 'A Better Community'.

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TimeTec Featured at the 2021 International Property Management & Procurement Expo in Hong Kong

December 02, 2021 TimeTec 0 Comments


From 4th to 6th November 2021, FingerTec's partner in Hong Kong, Founder Global Tech, took part in the 2021 International Property Management & Procurement Expo, held at the Hong Kong Convention & Exhibition Centre.

The International Property Management & Procurement Expo has long served as a platform to feature the latest services and products offerings from property management industry players in Hong Kong, mainland China, and Asia. It has also become an important event for the players to foster business relationships over the years. This year, the expo featured new and innovative technologies that include the Internet of Things (IoT), cloud computing, big data and artificial intelligence (AI) to address the demand for enhanced service quality and experience, the rapid development of the economy, and the real estate market that demands a better living and working environment.

 

The expo received a great response despite the Covid-19 situation, and it gathered diverse international companies and suppliers of property management.

Highlighting biometrics technology with cloud solutions, Founder Global Tech showcased the latest FingerTec devices, Face ID 5 series, which offers multiple biometric verification methods; and how it links seamlessly to TimeTec TA, the cloud-time and attendance; providing buyers with the latest contactless technologies, sought-after during this Covid episode and beyond. In addition, Founder Global Tech also focused on TimeTec Patrol, the cloud system for guard patrol that records details of guard movements during patrol rounds and is an excellent tool for guards to communicate with the supervisor in case of emergency or reporting of incidents. Having real-time occurrences recorded is a plus point for TimeTec Patrol, mainly when serving property management.


 
Founder Global Tech, an associated company of the reputed Founder Group in China, was established in Hong Kong in 2004. Supported by its core technology, Founder Global Tech has developed a comprehensive range of information technology products and services: professional publishing, digital rights management, digital scanning, electronic library, biometric products, catering to customers' needs in the Asia-Pacific region.
 
If you are interested in FingerTec devices or TimeTec solution, contact our partner, Founder Global Tech, at (852) 3188 2421 or contact Mr. Dave Cheng at dave.cheng@foundergt.com.hk.

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BSP21 Service Residence commits to modern Property Management System with iNeighbour

December 01, 2021 TimeTec 0 Comments


Situated within Bandar Saujana Putra, Selangor, BSP21 is the latest award-winning lifestyle serviced residence from LBS Bina. In BPS21, LBS Bina has dedicated a sizeable piece of its 21-acre land to more than 100 recreational facilities and amenities, including a 4-level clubhouse measuring 66000 square feet, exercise decks, various pools, gymnasium and court games for the sports enthusiast; to outdoor rock climbing wall and a skate park for the more adventurous. In addition, BPS21 has a 2.7km jogging and cycling track, and for those looking for a more relaxing time, it has various gardens and quiet corners landscaped to soothe the soul.

To further provide convenience to all BSP21 residents, especially during this covid episode, their management decided to subscribe to iNeighbour, the Property Management System, which helps handle visitor management, essential documents between the management and the residents, announcement, and facility bookings. iNeighbour limits the need for a face-to-face meeting between residents and management and instead take everything necessary to the App for a more practical operation. With iNeighbour App, residents can manage visitor bookings, download e-documents, submit them to management, and make facility bookings quickly and hassle-free, all with transaction records intact.

One of the features in iNeighbour that advantage the management is the ability to manage tenants effectively. For example, the system permits management to restrict defaulters from having the same privileges as the other tenants if due payments are not paid. But once all pending payments are settled by the tenants, all facilities as offered as usual.

On top of the default iNeighbour system, BSP21 also subscribes to another two systems to smoothen operation. One is a cloud accounting system, i-Account, and the second is a cloud security patrol system, TimeTec Patrol. i-Account is a cloud-accounting system specially tailored to property management, which updates everything as it happens, providing convenience to all parties when they can view the transactions in the system at all times. And another is TimeTec Patrol, a guard patrol system that tracks the guards on duty and provides them with a tool to communicate with the control room during patrol sessions for more effective patrol rounds. In short, the system provides all the needed patrol details for the management to assess and rectify patrol activities.

BSP21 is pushing the boundaries of technology when it comes to Property Management with its commitment to iNeighbour, all by having residents' convenience as its core.
 

Have your property projects engaged with any management system as good as iNeighbour?
If you are in doubt, call us for a consultation, and we will show you how iNeighbour can provide you value for your investment and more.


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Akademi Generasi Mukmin Taps on TimeTec GPS to Improve Staff Management

December 01, 2021 TimeTec 1 Comments


Akademi Generasi Mukmin is a company that manages private education services emphasizing education characteristics based on monotheism. Run by trained and experienced instructors, the school's objective is to provide a pious atmosphere that builds the personality of the generation of believers through routine activities and educational culture based on Al-Quran and Sunnah of Rasulullah SAW. In addition, the school emphasizes manners education through the appreciation of moral verses.

The office of Akademi Generasi Mukmin has been equipped with FingerTec fingerprint model R2 to control authorized access and capture staff's time attendance. However, even though FingerTec R2 is a great tool to authenticate fingerprints and elevate the security at the office, the versatile time attendance system is still absent for the staff at the schools. Therefore, Akademi Generasi Mukmin subscribes to TimeTec cloud-based attendance system that can provide solutions to their predicaments.
TimeTec TA App that lets staff clock in via the App from their smartphones makes it easy for everybody and provides complete data to the management, accessible anytime from anywhere. With one tap on the GPS attendance on the App, the system captures the staff's time and GPS location and pushes the data to the cloud in real-time. TimeTec TA provides transparent data for both the staff and management, making it easier for the staff to report the whereabouts and the management to track the staff's availability and performance. The staff also can generate the attendance report from their mobile App as attendance proof.

In addition to that, data from TimeTec TA is integrable with their third-party payroll software and reduces the admin's workload to key in all the attendance data manually. Automation of attendance into payroll streamline payroll preparation effectively to the benefit of all involved.

Akademi Generasi Mukmin has found a great system in TimeTec TA to manage its staff attendance, regardless of the location of the schools. Furthermore, the scalability of TimeTec TA also helps the management to decide to subscribe to the system.

Are you running educational institutions that need a better system to manage your faculty?
Contact Mr. Muim at wanamirul@timeteccloud.com or call 03-80709933 for a consultation.

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Verstaerker Rolle (M) Sdn Bhd Subscribes to TimeTec Cloud for Efficiency

December 01, 2021 TimeTec 0 Comments


Verstaerker Rolle (M) Sdn Bhd, one of the leading suppliers of rubber rollers in Malaysia, has established itself since 1989. The company has two subsidiaries - Print-Roller Manufacturing (M) Sdn Bhd and Polythane Supplies (M) Sdn Bhd, focusing on different products to meet the vast and growing market demand. The company's main activity is the manufacture of natural and synthetic Rubber Rollers for use in various industries. With the business expansion, their workforce has also grown, and HR is looking for an effective system to streamline their staff attendance for better operation.

Though they have been using biometrics systems for their versatility and reliability, the manual pc-based version of the machine couldn't provide them with the efficiency they are looking for, as software upgrades usually ask for better RAM and an upgrade of the hardware. The company wishes for a system that doesn't require heavy hardware investment and constantly provides the updated software version at a minimal cost.

Hence, FingerTec and TimeTec are their systems of choice. The company decided to upgrade the biometrics devices from the FingerTec fingerprint model TA100C to the latest contactless FingerTec Face ID 5 that can be connected seamlessly to the cloud-based software, TimeTec TA. The PUSH technology available on biometrics devices enables data pushed to the TimeTec TA all the time and accessible anytime, from anywhere through any browser.

 
TimeTec TA is a cloud-based time attendance software that offers clocking of attendance through the App on smartphones and biometrics devices. All the staff needs to do is tap on the clocking method on the App, and the time data will be transmitted to the software in real-time, and the same applies to biometrics data. Furthermore, with all attendance data from all subsidiaries available on the same software, the company can access the data quickly and efficiently without worrying about the PC upgrades like before. On top of this, by subscribing to TimeTec TA, the company can upgrade to more cloud solutions like TimeTec Leave, TimeTec Claim, and more to embrace the cloud environment for their organization.
 
Furthermore, HR can access the data on TimeTec TA. However, the authorized management can also sneak a peek to see the overview of the staff's attendance and suggest any improvements for better operation. All in all, Verstaerker Rolle (M) Sdn Bhd is committed to the future of the company and the switch to cloud solution for HR is a step in the right direction by making things smooth and transparent.

If your company is looking for a no-fuss system that works efficiently on a great budget, contact our sales at info@timeteccloud.com or 03-80709933.

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Intralink Techno Sdn Bhd Manages Employee Leave Better with TimeTec Leave

December 01, 2021 TimeTec 1 Comments


Established in April 1999, Intralink Techno Sdn Bhd is a leading manufacturer of Fiber Glass Reinforced Plastic (FRP) for the Energy (Oil & Gas & Power), Cooling Tower, FPSO, petrochemical industries and unique application for the industrial markets and infrastructure facilities. The company has over 20 years of experience manufacturing FRP composite using Isophathalic Polyester or Vinylester resin systems. Their "INTECH'' brand of FRP systems has also been exported to the Middle East, South East Asia, Taiwan, Japan, New Zealand, Australia, South Africa, and the European Region.

With such high demands from various industries, Intralink Techno Sdn Bhd employs a high percentage of foreign labour to fulfil its production. Dealing with an intensive labour setting, the company found it problematic to use the manual leave system to tackle leave management. Unfortunately, the manual leave system they used has produced scattered leave data that inconvenience HR and employees; users are oblivious about their leave balance, resulting in complicated accruals for HR every year-end. Thus, as they advance, the company can't afford to stay with the current manual system, and they are ready to embrace what digitalization offers.

TimeTec Leave, the smart leave system, offers an instant solution to their leave management predicament. TimeTec Leave offers convenient leave applications and approvals via the app, where the staff's leave balance is constantly updated in the app for the staff to access and do away with a call to the HR department every time they want to apply for leave. All the staff's leave data is available in the app, updated and ready for use at any time. Now, the staff can apply for their leave straight from the smartphone and receive the approval results through the same channel. No more tedious form filling is necessary for everybody.

On the HR side, staff leave accruals are done automatically because TimeTec Leave provides systematic and accurate leave accruals based on rules set by the company initially, which saves the company and HR a lot of time and stress from this process at every end of the year.

One of the favourite features for Intralink is that the management and HR can access the complete leave records and reports from anywhere at any time, and all the data is up-to-date and accurate. For example, the data from TimeTec Leave can provide the company with an insight into its labour leave pattern, making it easier for the company to manage the staff during crunch periods throughout the year, especially during festive holidays.  

TimeTec Leave comes with a Web and an App at one price, and it helps staff leave management in more ways than you can imagine. So if your company is facing problems with employees' complicated leave management, let TimeTec helps you solve the problems seamlessly.
 
Contact Mr. Jia Jun at jiajun@timeteccloud.com or at 03-80709933 for a consultation.

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