Takenaka (Malaysia) Sdn Bhd Subscribes to TimeTec TA & TimeTec Leave for Better Workforce Management


Takenaka Corporation came to Malaysia in 1981 at the invitation of Malaysia's then Prime Minister, Tun Dr Mahathir bin Mohamad, in line with his Look East Policy to construct the Dayabumi Office Building on a fast-track joint venture.

They were localized in 1990 under Takenaka (Malaysia) Sdn. Bhd., a general contractor that offers clients an integrated Design-and-Build service for all types of buildings. Their clients range from the government and government-linked companies to the private sector, both local and foreign. They are involved in projects in various building types, particularly in building large shopping centres and factories.

Takenaka is a construction company that has multiple active sites across Malaysia. Previously, workforce management such as staff overtime and leave applications were carried out manually, involving various paperwork, which caused difficulties for HR to monitor the attendance and approvals. After years of dealing with the tedious manual way, Takenaka HR is ready to change to a fully automated system that is centralized, convenient, and able to improve the overall operation flow.

The decision to switch to the cloud is also driven by the fact that the manual way costs the business even more. The company suffered from unaccounted lost hours, wasted hours, and costly human errors when HR always had to back up data, calculated attendance and leave balance manually and tracked the carried over leaves from the physical forms.

 
 
The subscription of TimeTec TA, the cloud-based attendance system, has solved all the above issues excellently for Takenaka. Now, they are implementing TimeTec TA with beacons for their staff to clock in and out. The staff only needs to tap their smartphone on the beacon, and the system accurately records the attendance's time. In addition, the data centralization of TimeTec TA has made it possible for the office to gather data from all sites across Malaysia simultaneously and in real-time, providing them with an accurate overall picture of their workforce day in and day out.

 
 
 

Besides, Takenaka also subscribes to TimeTec Leave, the smart leave solution that provides easy leave applications and approvals via an app. In addition, the app provides up to date leave balance, as the system updates the balance every time a transaction is processed. The TimeTec Leave has provided utmost convenience to the staff, and the HR, who now has access to the complete leave records of every employee and can generate various leave reports as and when they need them.  

In summary, Takenaka's shift to TimeTec TA & TimeTec Leave has improved workforce management tremendously due to the automation and convenience aspects of the solutions.  

Now is the time for businesses to solve their workforce management problems like a PRO! TimeTec is the best cloud solution around for workforce management. Contact Mr. Jia Jun at 017-9009112 or jiajun@timeteccloud.com for a consultation on how TimeTec can improve your business tremendously.
Global - Malaysia

TimeTec TA Solves Attendance Data Flow Woes at PUNB


Perbadanan Usahawan Nasional Berhad (PUNB) is established to enhance the participation and involvement of Bumiputera in entrepreneurship and to develop a dynamic, resilient, progressive Bumiputera Commercial and Industrial Community (BCIC) in Malaysia. PUNB is fully committed to being the champion in developing Bumiputera SMEs and entrepreneurs in the retail and distributive trade sector in Malaysia and the international arena by providing a business model that focuses on providing an integrated entrepreneurial package comprising business financing and support.

In managing its extensive human resources, the company struggled to integrate its attendance software with biometric attendance devices. Unfortunately, the devices did not fully push the attendance data into the software and caused some critical data to their disadvantages. Hence, HR could not automatically track the attendance data from other branches and instead needed to collect the attendance report every month from the admin. Moreover, the previous system could not integrate with the payroll software, making things more difficult for HR every month. To make matters worse, the limitation on GPS geofence required them to set the GPS geofence daily and caused the extra workload to the HR and Admin.

In short, the solution that promised them convenience has failed to deliver, and they are looking for a solution that can solve all these annoyances in totality.


Hence, PUNB agreed to test TimeTec TA for one month before implementing the entire system company-wide. Overall, after the one month trial period, they are happy with TimeTec TA, as all the data from all devices are fully synced into TimeTec TA automatically without any hiccups or missing data. In addition, attendance data is available in real-time, making it easy for supervisors and managers to keep an eye on the staff, even those working at other branches. Besides, TimeTec TA can also integrate with the third-party payroll software to significantly reduce HR and Finance's workload each month. TimeTec TA also comes with an agile GPS Geofence feature that eases staff's clock-in using the Mobile phone as a second option when they have reached their working location, without incurring their extra dollars.
 
Now, PUNB can breathe easy knowing that their workforce management data is well taken care of with TimeTec TA. TimeTec TA is offered at a minimum of RM5 a month per user for a comprehensive, centralized and automated attendance system loaded with valuable features.

If TimeTec TA can fulfil the requirements of PUNB, TimeTec TA definitely can fulfil your company's requirements. Connect with us to know what we can offer to your benefit. Mr. Amirul Muim at 014-5154970 or wanamirul@timeteccloud.com for a consultation.
Global - Malaysia

TimeTec Payroll is Now Available for the Malaysia Market


Yes, you've heard it right! TimeTec Payroll is now ready, and we're excited to share some of the details with you.

TimeTec Payroll is a cloud-based payroll solution catered for the Malaysian market to offer you a complete HR solution combined with other TimeTec solutions. TimeTec Payroll now completes the HR offering along with TimeTec TA for attendance, TimeTec Leave for leave management, TimeTec Claim for employees claim system, and TimeTec Hire for the new hire. 


Here are FIVE reasons to be excited about TimeTec Payroll

 


Seamless integration with TimeTec TA
Gone were the days when you had to export the attendance data from TimeTec TA when you started using TimeTec Payroll. Instead, you just need to log in TimeTec Payroll to view the readily calculated payroll in the system; it is as easy as that.

 
 

Automatic Payroll Calculation
TimeTec Payroll puts an end to manual calculations. Instead of spending so much time preparing the calculations, you just need to set your payroll calculation settings for EPF, SOCSO, LHDN and payroll in TimeTec Payroll accordingly. Not only that it's automatic, but it's also accurate and saves you a few good hours.

 
 

 
Online Pay Transactions
TimeTec Payroll is integrated with local banks in Malaysia to ease online payments for salary, EPF, SOCSO, or LHDN, and all are completed from one place for your convenience and efficiency.

 
 
 
 
Automatic Payslip Distribution
TimeTec Payroll will send employees their payslips automatically via email when the payroll is ready, reducing the number of questions HR need to answer to staff every month.
 
 

Practical, Paperless System
TimeTec Payroll simplifies and automates the whole system to reduce administrative monthly updating work significantly. In addition, TimeTec Payroll is online, reducing the need for printing and paper distribution to the advantage of everybody.

 
 
 
Are your payroll team heavily loaded each month-end when it's closing and pay time? Do you wish to have a centralized system that can simplify this process? TimeTec Payroll could be the solution you are looking for. Our team is ready to show you what TimeTec Payroll can do. Contact us at info@timeteccloud.com or call 03-80709933. 

03-8070 9933     |     Email     |     www.timeteccloud.com     |     Interest Form
Product - TimeTec Payroll

Shipload Maritime Malaysia Streamline Leave System with TimeTec Leave


Shipload Maritime Group has over 30 years of exceptional track record in energy logistics and is the premier Pan Asian Ship-to-Ship (STS) provider with operational readiness in 5 countries and growing, namely Malaysia, Indonesia, Maldives, South Korea and Japan. The Group deals with LNG besides the conventional liquid fuels, bitumen, and LPG. Shipload has equipment in the geographic areas they serve to ensure quality standards and readiness.

To further improve human resource operation and efficiency, the Shipload Maritime Malaysia branch has decided to implement a cloud-based leave management system with TimeTec. Their previous leave system is not centralised, leaving each branch to handle its own leave management. Moreover, for staff to obtain a leave approval, they need to fill in the physical form and get the Head of Department's signature every time. But more than that, the leave system they had couldn't automate leave balance and accruals based on the company policy, opening loopholes for errors.


 
The implementation of TimeTec Leave centralises all staff leave into one single system. With TimeTec, all the data, applications and approvals can be set automatically, and the admin can continually update the settings if there is any policy change. Now, staff do not have to seek signatures from the Head of Departments because all applications and approvals go through the App. The staff can check their leave balance and apply for leave quickly through the App, and the Head of Department can approve or reject by a tap on the App as well, even on the go.

 
 
Once the leave is approved, the system will automatically update the balance and reflect it in the App. Hence, everybody gets updated data at all times.

The shift to TimeTec Leave has improved the leave management of Shipload Maritime Malaysia significantly to the delight of the management and the staff alike. *TimeTec Leave is used for Shipload Maritime Malaysia branch only.

If your company is looking to streamline your leave management to digital, contact Mr. Sulaiman at sulaiman@timeteccloud.com for a consultation.
 


03-8070 9933     |     Email     |     www.timeteccloud.com     |     Interest Form
 
Global - Malaysia

AIRA Residence Joins A Long List of iNeighbour Smart Community System


iNeighbour is proud to add another modern highrise residence to its list of clients, AIRA Residence of Damansara Heights Kuala Lumpur.

AIRA Residence features an exclusive family of 12 curated indoor and common outdoor areas, all homogeneously combined into the development’s built and landscaped architecture. So whether you’re looking for a place to exercise, host a business meeting, meditate, recreate or celebrate with friends or family, AIRA Residence offers a comprehensive suite of common areas to suit your desires. To match the sophistication of the building features, AIRA chooses the iNeighbour Smart Community System to manage the various requirements of the residents through a smartphone App.


iNeighbour App is loaded with various useful functions practical to the management and the residents. For example, unit owners of AIRA can efficiently report defects found in units and get the rectification reports directly from the developer and management through the iNeighbour App. In addition, for more efficient account transactions and details, the management also connects iNeighbour to i-Account, the cloud-based accounting system exclusively tailored for residential living. iNeighbour also makes communication between the management and residents easier through the App with the announcement function, facility booking, feedback enquiry and electronic forms.


 

 
 
On Visitor Management, AIRA Residence employs two i-Vizit apps, one for the main guardhouse and another is at the second guardhouse, exclusively for contractors. The i-Vizit apps are connected to the controller BLE2 to automate the influx of Visitor IN and OUT. Using the iNeighbour App, residents can pre-invite visitors to get easy pass access to the residence. The visitors just need to scan the QR code at the entrance for the guard to retrieve all details required via i-Vizit, providing a better visitor experience throughout.

 
 
 
If your residence is still not using any App, we need to meet you. Contact us for an appointment, and we can show you how easy it is to manage condo living with a Smart Community App.

Mr. Mo Shuan Jin
017-366 8891     |     www.ineighbour.com     |     Interest Form     |     Contact Us
 
Global - Malaysia

Cloud Systems Translate to A Better Human Resource Management for ITBM


Digitalisation has forced various institutions and companies to switch to better systems, away from the cumbersome manual approach. The importance of data fluidity in today's operation is so apparent that many organisations couldn't afford to defer investment for the latest systems because the absence of recent data costs organisations even more than investing in practical systems.

For the Malaysian Institute of Translation and Books, when the fingerprint machines at their office ceased to provide them with the efficiency they expected, they decided to change their whole attendance system to cloud-based digital attendance for a seamless operation.

The institute, acronym as ITBM (Institut Terjemahan & Buku Malaysia), was established almost 30 years ago in 1993 to elevate the translation industry in Malaysia. The institute deals with translation, interpretation, and knowledge transfer at all national and international levels. The institute is also tasked with enhancing and increasing the publication of works of local writers to boost the national publishing industry. In addition, they also provide a professional development centre promoting the method, technique and art of translation, interpreting and information exchange in various languages, and a human resource development centre training and enhancing the skills of translators, editors, interpreters and other language professionals to fulfil the country's needs at national and international levels, among other services.


Dealing with translation talents who often have to visit customers' sites instead of only staying in the office makes ITBM require a system to show them the overall view of staff availability and activities for better employee management. With the switch to a better biometric recognition device coupled with cloud-based attendance TimeTec TA, ITBM is now receiving real-time data of all their employees' attendance at all times. In addition, human resources and managers can monitor their staff's attendance easily via their own mobile apps, giving them up to the minute updates all day long. Besides, the on-site staff can report their duty effectively from each of their locations using the same method. The use of TimeTec TA has provided ITBM transparency about their staffs' whereabouts beyond expectation.

 
On top of the cloud-based attendance, ITBM also subscribes to TimeTec cloud-based leave system, TimeTec Leave, for more efficient staff leave management. Through TimeTec Leave, the staff can apply for various leaves and obtain approval from their superiors through the TimeTec Leave mobile. Similarly, human resources can easily automate company leave policies such as service accruals, prorated leave, and other rules in the software for uniform and more professional handling of staff's leave. Furthermore, TimeTec Leave records each leave application details for easier reference, and each transaction is updated and reflected in each staff's leave balance and entitlement. In addition, now HR will have a seamless linking of the leave system to the payroll system to reduce the end-of-month workload.

All in all, ITBM has successfully digitalised its attendance and leave systems, complete with the convenience of apps with TimeTec.

If your company is looking to digitalise your attendance and leave systems like ITBM, Ms. Yasmin can assist you in the process in no time at all. Contact yasmin@timeteccloud.com for a free consultation. 
 
 
03-8070 9933     |     Email     |     www.timeteccloud.com     |     Interest Form
Global - Malaysia

The 2021 Year in Review and the Welcoming of 2022


2021 has come to an end, and in retrospect, despite everything that has happened globally, we keep ourselves busy at TimeTec to serve our customers the world over, the best we know.

So let's recap on some of the highlights in the year 2021
 


Cashless Valet Payment via TimeTec Valet
We introduced TimeTec Valet in May 2021 to accommodate valet parking business owners to eliminate cash handling risks, increase daily operational efficiency, and provide better payment convenience to customers. Read the full story here.


 
 

 
Fresh and Improved TimeTec Website
In August 2021, TimeTec introduced its new and improved website with a better user experience, a fresh feel, and more information. Read the full story here.

 
 
 
 

 
Easy Business Expenses Management via TimeTec Claim
TimeTec Claim was launched in September 2021 to offer all TimeTec users various kinds of claims and simplify and streamline claim processes. TimeTec Claim comes complete with reports and is also available in a mobile App! Check out the story here.

 
 
 
 
 

i-TimeTec Redefines Smart Home
i-TimeTec has been upgraded to cater for offices and homeowners. TimeTec Smart Home offers a variety of smart devices such as smart gateway, door/window magnetic sensor, smart scenario panel and more, controlled via the i-TimeTec App. Get more information about TimeTec Smart Home.

 
 
 

QF Plus and QF Master Supports Face Verification with a Mask on
Wearing a face mask has become a new norm as we advance. In response, TimeTec has upgraded the Android devices, QF Plus and QF Master, to support face verification with a mask on. Get the full story here.

 
 
 
 
New Features and Developments in Cloud Solutions
Throughout 2021, we've added numerous features and a bucket load of improvements into our cloud solutions. Read the summaries of the top three solutions below:
 
                TimeTec TA                                   TimeTec Leave                            iNeighbour



Coming Up in 2022
 In welcoming 2022, here's a sneak peek of what's coming.

TimeTec Payroll (Malaysia market only), new biometric machines, TimeTec Office mobile app, TimeTec Mart, cloud solutions upgrades and integrations, and much more.

TimeTec appreciates all your support all these years, and we couldn't have done it without you. Now, together, let us look forward to a great and productive year in 2022.
Product - TimeTec
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